The whistleblower system
of the Glass Group

Compliance with legal regulations, internal rules, and our Code of Conduct is a top priority at the Glass Group. To meet these requirements and to avoid damage to our reputation and sanctions, violations of any kind are prevented and not tolerated.

To prevent potential grievances or to clarify them promptly, we would like to give you the opportunity to contact us discreetly and confidentially. For this reason, we have set up an internal, independent, and confidential whistleblower system for submitting any information. This prevents the publication of submitted information or the discrimination of whistleblowers.

What violations can be reported?

According to the Whistleblower Protection Act (HinSchG), the following violations fall within the scope of the whistleblower system.

• Violations of criminal law: This includes any criminal standard under German law

• Violations subject to fines: Regulations from the areas of occupational health and safety; Minimum Wage Act; Fine regulations; Violations of clarification and information obligations towards bodies of the works constitution such as works councils

• Violations of legal regulations of the federal government, the states, the EU: This includes, for example, regulations to combat money laundering; Product safety regulations; Traffic safety; For the transport of dangerous goods; Environmental and radiation protection; Food and meat safety; Quality and safety standards for medicinal products and medical devices; Consumer protection regulations; Data protection and security regulations in information technology; Procurement law; Regulations on accounting for corporations; Regulations in the area of competition law, etc.

What information should the report contain?

The most accurate and detailed description possible is essential for the targeted processing of grievances.

The following information can help us to investigate incidents successfully.

• WHO – Who committed a violation?
• WHAT – What happened?
• WHEN – When did the violation occur or is it still occurring?
• WHERE – Where did the violation occur?
• HOW – How was the violation carried out?
• WHY – Why was the violation committed?

What must not be the content of the report?

We ask that you only submit reports if you believe to the best of your knowledge that the information submitted is correct and conclusive. We would also like to point out that the knowing dissemination of misinformation may be punishable and may have legal consequences.

What reporting channels are available?

In principle, you can send your information by post to the following address or drop it into the mailbox specifically provided for this purpose at the Mindelheim site (mail room). To ensure that the letter is opened exclusively by the internal reporting office(s) and ends up in the correct mailbox, please mark the letter with the password “HINWEISGEBER”. If you want to send your information specifically to one of the respective internal reporting offices (contact person), please also include their name.

Glass GmbH Bauunternehmung
HINWEISGEBER
(OPTIONAL: Name of the internal reporting office)
Daimlerstraße 3
87719 Mindelheim

A personal meeting or video conference is also possible upon request. For this, we ask you to contact the respective internal reporting offices directly.

Who are our internal reporting offices?

For all companies in the Glass Group, we have set up specially qualified internal reporting offices centrally at the headquarters in Mindelheim.

If you have any questions or would like to arrange a personal meeting, please contact one of the following contacts directly.

Internal reporting offices:
Mr. Sebastian Meier
Mr. Holger Reimer

In addition to the internal reporting offices mentioned, you are always free to contact an external reporting office. Depending on the information, this may be the responsible authorities (federal institutions, etc.) or the external reporting office set up centrally by the Federal Office of Justice (Bundesamt für Justiz, Externe Meldestelle des Bundes, 53094 Bonn).

Data of the whistleblower / anonymous report

On a voluntary basis, you can provide us with your personal data (e.g. address, telephone, name, e-mail) so that we can inform you of the receipt of your information and the status of the processing.

Anonymous reports cannot be considered due to the lack of opportunity to correspond with the whistleblower.

What happens to incoming information?

The first step is a review by the internal reporting offices to determine whether there is a report under the Whistleblower Protection Act. Subsequently, an acknowledgement of receipt will be sent to the whistleblower within 7 days.

The internal reporting offices will check the further procedure and whether or not which persons/authorities/institutions (e.g. management, police, lawyers) are to be informed. This is done in strict compliance with confidentiality and anonymization of the reporting person.

Personal data of the reporting person will only be disclosed to relevant bodies (law enforcement authorities) if this is required by law.

The result of the review or the current status of longer-lasting investigations will be communicated to the whistleblower within 3 months at the latest.

After completion of the review, the incoming information is documented in an audit-proof manner and deleted three years after completion of the procedure – unless longer periods prescribed by law prevent this.

Privacy Policy

If personal data is processed as part of the processing of the reports, this is done in compliance with data protection regulations.

Further information on this and your rights can be found on our homepage www.glass-bau.de in the “Data Protection Declaration for the Whistleblower System”.